AccessPoint Tips – Saving Reports as a PDF File

AccessPoint makes it quick and easy to create a .PDF file of any report. You can then distribute the report by email, or upload the PDF file into your EMR system. This feature allows you effortlessly share the report with anyone, even if they don’t have access to a PAC system.

First, configure your report output to generate a PDF. This is a one-time set up that will be saved for all new reports. When you open a report, you will notice a Prepared button on the ribbon above the report (image 1). Clicking Prepared saves the report back to the server. However, you can configure the system to create a PDF and save it to a specified location. Follow the steps below to add a new action to the finalize output of the report.

  1. Click the Other drop-down menu on the ribbon above the report. (image 2)
  2. Select Properties to open the AccessPoint Form Properties dialog box. (image 2)
  3. Click the Finalize tab. (image 3)
  4. Select Finalize Output, and then click Edit Actions. (image 4)
  5. From the Add drop-down menu, click Save As. (image 5)
  6. From the Save As Output dialog box, enter the finalize path, and select the file format as PDF.
  7. Click OK to save changes.


You can specify any file path that the end user has access to. Once you have configured the PDF generation as part of your final output, there is only one step to create a PDF. After you open or auto-populate a report, click Prepared, and a PDF will automatically save to the file path you specified. Now you can quickly share your reports without the need for any additional software.

Reference Images

Image 1: Prepared Button


Image 2: Options Menu


Image 3: Finalize Tab


Image 4: Edit Actions


Image 5: Click “Add” and “Save As”


ICAEL Reporting Requirements

What is ICAEL accreditation?

The Intersocietal Commission for the Accreditation of Echocardiography Laboratories (ICAEL) provides standards and accreditation for imaging facilities that demonstrate a commitment to quality care. The standards set forth a framework for the accreditation program and define the minimum requirements necessary for facilities to provide high-quality care.

The accreditation process assesses all aspects of the facility’s daily operations, including the staff, procedures, and reports, to recognize achievements and identify and correct potential gaps. A well-chosen PAC system can assist you with meeting the accreditation requirements for examination reports and records.

What are the ICAEL reporting requirements?

The ICAEL standards set forth record management and reporting requirements that echocardiography facilities must comply with to gain accreditation. The facility must have a records archiving system in place that stores all images, measurements, and final reports for five to seven years, depending on state and federal guidelines. These records must be easily retrievable for comparisons with new studies, and they must be archived in their original format. In addition, a secure backup system is required for all digital files.

It is essential that report findings are made available in a timely manner. STAT echocardiogram findings must be made available immediately, while inpatient studies must be generated within 24 hours and outpatient studies within 48 hours.

Echocardiogram reports must include high-quality images. Often, additional views, side-by-side comparisons, and image contrasts are necessary for analysis. In addition, the reports must be typewritten and signed by the interpreting physician. It is important that the information is secure and that any electronic signatures are password protected.

Reporting must be standardized within the facility, and physicians must agree on the diagnostic criteria and report format. There must be sufficient information to identify previous studies on the same patient, such as patient name or identifier, gender, height, weight, and blood pressure. The ICAEL standards list specific report content required for transthoracic, transesophageal, and stress echocardiograms.

How can AccessPoint help?

AccessPoint can help you gain ICAEL accreditation by providing you with an easy-to-use, integrated records management and reporting system. With AccessPoint, all records and images can be stored on-site, off-site, or on-line. You can add and configure multiple DICOM servers, and the Store and Forward feature can automatically send a copy of each file to a back-up server.

Standard reports contain clinical parameters that meet ICAEL requirements, including preset measurements for 2-D, M-Mode, and Doppler data. Intelligent Reporting provides auto-fill capabilities and screen reader technology reduces manual data entry, both features increase efficiency and reduce transcription costs and data entry errors. These features help physicians to analyze studies and generate reports quickly and accurately. Secure digital signature capabilities provide physicians with the flexibility to access and sign reports from any location.

Reports in AccessPoint can be customized to comply with changes in accreditation standards and billing requirements. This gives you control to ensure that the reports match your workflow and data analysis needs as well as ICAEL requirements. 

cPAC and cPAC Pro Launching, January 2014

Versatile Solutions on the 2014 Horizon

Freeland Systems is adding cloud-based picture archiving and communications (PAC) systems with two new options coming in January 2014. Freeland is offering cPAC and cPAC Pro—two innovative solutions to the PAC system. cPAC and cPAC Pro offer solutions to virtually any combination of existing PAC system configuration and the need for browser-based access. Clients now have the option to use their current assets, add to current configurations, or move to a completely cloud-based solution.




cPAC utilizes cloud computing and browser-based environments, allowing users to have all of the functionality of a server-based PAC system while saving money on the cost and maintenance of a server. cPAC integrates bi-directional image and communication sharing between organizations, physicians, and patients with browser-based PAC system solutions and intelligent reporting. Cloud computing allows users to access their PAC system without being in the office. Electronic health records (EHRs) are backed-up as they are created, ensuring secure, protected information storage. Equip your office with the affordable and convenient cPAC system with anywhere/anytime Internet access.

cPAC Pro

cPAC Pro is a hybrid of the secure, server-based AccessPoint system and a transportable cloud-based PAC system. cPAC Pro allows users to take advantage of the versatile AccessPoint DICOM image viewer and intelligent reporting features in addition to the flexibility of browser-based solutions. cPAC Pro provides the best of both worlds—security, versatility, and convenience. You are no longer bound to the confines of the office in order to access patient images and information. With cPAC Pro, you are able to rest assured knowing that patient records are secure, and you are able to access them wherever there is Internet access. However, even if Internet access is unavailable, AccessPoint allows for off-line image review and intelligent reporting access. Now, neither limited nor unavailable Internet access comes between you and medical information.

Get Notified!
Want more info on cPac? Use the form below and we’ll send you a personalized notification when cPac and cPac Pro launch. 


Accreditation and PAC Systems

Accreditation Overview
In today’s growing and competitive healthcare market, there is an increased demand from insurance providers and patients for accreditation. In fact, many insurance companies are starting to require accreditation for reimbursements. Accreditation provides patients and insurers with a clear measurement of quality and level of care. 

The Intersocietal Commission for the Accreditation of Echocardiography Laboratories (ICAEL), the Intersocietal Commission for Nuclear/PET (ICANL), and the Intersocietal Commission for the Accreditation of Vascular Laboratories (ICAVL) grant accreditation for imaging facilities. These accreditation programs are grouped under the Intersocietal Accreditation Commission (IAC). The IAC’s mission is to recognize quality imaging diagnostic facilities and to ensure high quality patient care. Although it requires time, money, and effort, earning accreditation helps imaging facilities improve their quality of service, expand their programs, and meet insurance requirements.

Accreditation and PACS
IAC provides echocardiography, nuclear/PET, and vascular standards that set forth a framework for the accreditation program and define the minimum requirements necessary for facilities to provide high quality care. The accreditation process assesses all aspects of the facility’s daily operations, including the staff, procedures, and reports, to recognize achievements and identify and correct potential gaps. A well-chosen and implemented PAC system can assist your imaging facility with meeting the accreditation requirements for examination reports and records. 

Records Storage
The accreditation standards all require a records management system that can archive images, measurements, and reports for all studies performed for up to seven years. A PAC System can provide plenty of storage space in a consolidated, secure, and easy-to-access format. The system may utilize local storage, cloud based storage, or a combination. In either local or hosted storage, the PAC system can be backed up, providing guaranteed access and the ability to integrate with your disaster recovery plan. The images and medical data are securely stored in the PACS and can only be viewed by authorized personnel, meeting HIPAA privacy safeguards. A PACS can also enable you to access any image from your records repository with simple search features. This minimizes your time searching for patient records and enhances office communication and file transfer.

Report Creation
The accreditation standards also require timely, accurate, and standardized report generation. Studies should be analyzed promptly, and critical results must be communicated to the physician as quickly as possible. In addition, the standards require that all reporting is standardized. Specific content must be included in each report, such as patient data, findings, and a study summary. A PAC System can provide comprehensive standard reports that can be customized to meet the requirements of the accreditation standards, and they can be quickly and easily updated to comply with accreditation and billing changes. The standard reports can also auto-populate measurements and transcribe results, which increase efficiency and reduce transcription costs and data entry errors. This allows physicians to spend more time analyzing studies and working with patients and less time filling out reports. 

A PAC System can be a valuable tool for improving your workflow and aiding you in meeting accreditation standards.


AccessPoint for Veterinarians

vet-downloadPAC System for Veterinarians
Promote the highest quality of service in diagnostic imaging and veterinary patient care, with Freeland’s AccessPoint for Veterinary Medicine. Ensure the comprehensive service of your patients and their owners, while providing your practice with accessible, easy-to-use software that transforms the imaging and reporting component of veterinary medicine.

AccessPoint for Veterinary Medicine provides you with an all-inclusive digital picture archiving and communication system (PACS) optimized for veterinary specific data entry with data fields for species, application, and breed. AccessPoint provides customizable reporting for small companion animals (dogs and cats), large animals (including performance and sport horses, wool and fiber animals, cattle, and other farm animals), and exotic, avian, and zoo animals.

Imagine being able to store, report, and archive all of your medical imaging data seamlessly, without hard-copies and the storage that accompanies them. Using AccessPoint gives you one place to organize and analyze your patients’ data and diagnostic imaging, while eliminating medical transcription efforts and cost.

AccessPoint is available and easy-to-use. Our software is functional on multiple browsers, and it allows users to store their medical images on-site or in the cloud. With Intelligent Reporting, AccessPoint auto-populates fields and frequently used information to streamline the medical reporting process, and it applies drop-down phrasing, which intuitively provides a faster way to effectively complete reports. Reports are also completely customizable, giving you the flexibility to modify them to meet the specific needs of your practice.

AccessPoint uses DICOM (digital imaging and communications in medicine), which provides high-resolution, digital images to examine scans. It is capable of hosting multiple modalities, so for any scan or image that you need, AccessPoint provides you with a vendor neutral system to connect and share your files with partners and colleagues.

Learn More
Download Freeland Systems’ AccessPoint for Veterinarians brochure to learn more about the options, key features, and benefits that installing AccessPoint will provide to you and your practice. The informational brochure provides you with a streamlined look at what AccessPoint can provide to your practice, and it offers you an opportunity to request a demo to experience the benefits of digital imaging and archiving.